Description

Position Summary

The Marketing Production Manager plays a critical role in the success of the Marketing, Communications, and Membership (MCM) division, ensuring the seamless execution of marketing initiatives. This position oversees project intake, scheduling, and production planning across digital and print channels.

The ideal candidate is a detail-oriented marketing professional with strong project management skills, adept at balancing multiple priorities while maintaining clear communication, meeting deadlines, and driving operational efficiency. This role requires the ability to manage complex workflows, collaborate across departments and external vendors, and maintain brand consistency across all marketing materials.

Responsibilities

• Production Management: Develop, implement, and refine marketing production processes to support NAIS programs, products, services, events, membership, and promotional initiatives. Oversee scheduling, resource allocation, and workflow optimization to ensure seamless execution across digital and print channels. Maintain a comprehensive marketing calendar that aligns all external communications, ensuring cohesion across initiatives. Manage project timelines, approvals, and tools to enhance efficiency, maintain consistency, and support cross-divisional marketing efforts.
• Project Coordination: Serve as the primary liaison across departments for print and digital marketing collateral production, overseeing intake, development, editorial reviews, design, printing, asset management, and distribution. Manage timelines, facilitate approvals, and ensure seamless execution from concept to final delivery.
• Budget & Vendor Management: Manage the department’s production budget, track expenses, and reconcile costs. Manage relationships with external vendors, including print houses, designers, and agencies, overseeing bidding, procurement, and production to ensure high-quality, cost-effective marketing assets and collateral.
• Performance Tracking & Reporting: Collect, analyze, and synthesize marketing performance data, including campaign effectiveness, membership engagement, registration trends, and sales metrics. Create and distribute reports that inform strategy and drive decision-making.
• Brand Compliance & Quality Assurance: Ensure all marketing materials adhere to organizational brand standards across print and digital.
• Team Collaboration & Support: Report to the Director of Marketing, contributing to strategic marketing plans, presentations, campaigns, and marketing initiatives as needed. Support the Director of Digital Marketing by updating web content within the CMS and ensuring digital consistency.

Requirements

• Bachelor’s degree in marketing, communications, or a related field.
• 5+ years of marketing production and project management experience, preferably in an association or nonprofit setting.
• PMP or project management certification is highly desirable.
• Advanced proficiency in project management tools such as ClickUp, Asana, Trello, Microsoft Project, or similar.
• Strong technical skills, proficient in CRM, CMS, and marketing operations tools and related software. Familiarity with marketing technology stacks and AI-driven marketing tools is a plus.
• Highly organized and adaptable, with strong analytical skills and the ability to prioritize tasks, manage multiple projects, and transition seamlessly between varying formats, audiences, and distribution channels.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams, vendors, and stakeholders of diverse working styles.
• Must be proficient in the Microsoft Office Suite.

Competencies

Initiative: Proactively addresses challenges and seeks opportunities for improvement.

Project Management: Implements best practices to build, manage, and facilitate efficient cross-functional work to deliver efficient, consistent and cost-effective results.

Collaboration: Builds and maintains strong relationships, working effectively with teams, stakeholders, and vendors, utilizing tactfulness, diplomacy, and ethical behavior to achieve shared goals.

Teamwork and Cultural Competence: Promotes cooperation and commitment within the team; seeks input from others, helps others achieve goals and deliverables, and shows consideration for and respect for individual differences. Actively listens, demonstrating an elevated level of empathy, and using effective engagement skills to help create a welcoming environment and establish the appreciation of similarities and differences among cultures.

Problem-Solving: Analyzes issues, develops solutions, and collaborates effectively to resolve challenges.

Adaptability: Navigates changing priorities, environments, and work styles with flexibility.

Technical Capacity: Strong understanding of systems, databases, and emerging technologies, with the ability to learn and adapt quickly.

The National Association of Independent Schools (NAIS) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, personal appearance, marital status, family responsibilities, political affiliation, matriculation, or status as a covered veteran in accordance with applicable federal, state and local laws. Disclaimer: This document describes the position currently available. It is not an employment contract. NAIS reserves the right to modify job duties or job descriptions at any time, as determined by the needs of the organization.